Desk Booking Software

Desk booking software employees can use in two clicks

Orbit makes office desk booking simple for employees and controllable for workplace teams.

Employees can find and book the right desk across web, iOS and Android, using availability, accessibility, equipment, location, familiar neighbourhoods and nearby colleagues.

Workplace teams can apply role- and team-based rules, support delegated booking, and use sensor evidence to automate check-in, release unused desks and compare bookings with actual occupancy.

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Desk booking capabilities

Book the right desk in two clicks

Search live availability by floor, neighbourhood, team area, equipment, accessibility and location. Favourite and recent desks make repeat booking faster across web, iOS and Android.

Orbit desk search and booking suggestions

Keep teams together

Use familiar work areas, team neighbourhoods and nearby alternatives to help colleagues book where they can work together without repeated searching.

Orbit personalised desk and neighbourhood recommendations

Control who can book what

Configure access and booking rules by building, floor, neighbourhood, team, business unit or resource. Employees, PAs, concierge, reception and workplace teams receive the permissions they need.

Orbit role-based desk booking controls

Automate check-in and release

Use Observe occupancy evidence to support automatic check-in and release unused desks, then compare booking intention with actual use to understand no-shows, demand and team patterns.

Orbit desk booking and occupancy analytics

From desk demand to everyday use

Desk bookings become useful workplace evidence. The hybrid workplace planning guide explains how attendance patterns, desk demand and person-to-desk ratios support better decisions.

From measurement to transformation

Observe, Tessellate and Orbit support each stage of the Measure, Model, Transform framework, from gathering workplace evidence to testing options and supporting change.

Measure

Gather the evidence needed to understand how the workplace performs.

Model

Test workplace options before committing to change.

Transform

Turn the selected option into a practical course of action.

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Need meeting rooms too?

Orbit also supports meeting room booking software, role-based access and sensor-driven release. Return to the combined Orbit booking platform for the full workplace experience.

Planning your booking rollout

Which calendar and sign-in options are available?

Outlook integration is available for meeting room workflows. SSO can support your access requirements; we confirm the identity provider, permissions and calendar configuration with your IT team during scoping.

Can we control who books each space?

Yes. Apply booking policies and permissions by building, floor, neighbourhood, team or resource, including appropriate roles for employees, assistants, reception and administrators.

How does automatic release work?

Combine Orbit with Observe occupancy sensing to support check-in and return unused booked spaces to availability. Sensor coverage, release rules and the employee experience are agreed for the deployment.

What do you need to set it up?

We scope your locations, floor plans, bookable resources, users and roles, booking policies and required integrations, then agree configuration, training and rollout. Read about network, privacy, access and data options.

How is Orbit priced?

Orbit is quoted around the locations, resources, users, integrations and support required. Sensor hardware, deployment and Tessellate decision support are scoped separately where needed. A booking demo helps establish the right scope.

Workplace intelligence that keeps growing

Our Resource centre brings together the research, frameworks and practical tools developed through years of helping organisations transform their workplaces.

Whether you’re just beginning your workplace transformation journey or managing a global estate, our resources are designed to help you make better workplace decisions.

Explore the Resource Centre

Make desk booking easier to use and manage

See how Orbit can combine simple desk booking, role-based policies and occupancy evidence in one workflow.

See a booking demo